GENERAL GROUP BOOKING PROCEDURES
For passenger numbers of ten or more, your MTTC Travel Consultant will check with the airlines for the group fare quotes and seat availability. An acceptable rate and itinerary can be secured.The deposit amount varies by airline. In most cases NO DEPOSIT is required.If a deposit is required it's usually between $60 and $100 per seat. In most cases the airline will not apply the deposit to the ticket purchase. The deposit is refunded from 3-6 weeks after travel is complete.
The earlier groups can be confirmed, the more likelihood of getting the best price and schedule. Requesting fare quotes from multiple sources, simultaneously, can adversely inpact your group. an airline will only offer one quote on a pending group, even if MTTC were normally able to secure a more advantageous rate. Keep in mind that group rates are not always less than individual prices, as the airline is granting flexibility that is not offered with published or internet fares.
Ninety days prior to scheduled departure the number of seats needed must be confirmed. Seat concellations after this time will result in the loss of the deposit for that seat. In addition beyond this reduction deadline the group must use 80%-90% fo the confirmed seats, depending on the airline. Failure to meet these utilization criteria will, again, result in deposit loss.
The group must maintain a minimum 10 passengers, or the irline may withdraw the fare and seats.
All names are due 35 days prior to departure. Names must match federally issued Passport ID. Name corrections incur penalties of $200 per person, after ticket purchase.
Full payment and ticket issue is due a minimum of 35 days prior to travel.
The specifics of your group's agreement with the airline will be provided to you. Your MTTC Travel Consultant will require your signature on this summary, and that it is returned with your deposit. As you can see, the details involved in group bookings can be a bit overwhelming. Let your MTTC Travel Consultant navigate and negotiate for you.
*Please note that these points are generalized and each airline's program can be different.